You can create notes in a couple of ways. Note: Preview’s notes are intended to mimic paper sticky notes-short bits of text placed on a PDF’s page. In this case you’ll find two new entries to the right of the Thought Bubble button-Note and Signature. When you view a PDF file, however, the Edit toolbar’s contents will differ from those of the toolbar you know. When you choose View > Show Edit Toolbar (or click the Edit Toolbar button in Preview’s toolbar), you’ll see the Edit toolbar that we explored last week. To remove highlighting from a word, sentence, or block of text, choose Tools > Show Inspector (Command-I), click the last tab in the resulting window (the Annotations Inspector), select the annotation you’d like to delete, and press your Mac’s Delete key. You can highlight a paragraph in purple, choose Underline and drag again to underline the text, and then choose Strikethrough and drag yet again to add strikethrough marks to the text. All of these options can be slathered on together. The Markup tool menu also includes Underline and Strikethrough commands, which do what they say. The background immediately around that text will adopt that color, and a new entry will appear in the Highlights & Notes pane. Just choose a color from the menu and then drag your mouse pointer over the text that you want to highlight. The icon is appropriate because this tool works almost exactly like a highlighting pen. The first is the Markup tool, which you can access most easily by clicking the toolbar button whose icon looks like a highlighter. But Preview provides some additional tools designed specifically with PDFs in mind. You can append rectangles, ovals, lines, arrows, text fields, and word- and thought-bubbles to your PDFs, just as you can images. In our last lesson I described how to annotate image files-and many of those tools also work with PDF files. If you want to copy just a page or two from one PDF to another, just open each document in Preview, expose the Thumbnail views in the View menu in each window, select the pages you want to copy from one document to the other, and drag them into that other document’s Thumbnail pane. You don’t have to combine entire documents. You can easily move pages between PDF documents via drag-and-drop. Drag it above the first thumbnail if you’d like the dragged pages to appear first drag it below the other thumbnails to append it to the end or drag it somewhere in the middle to insert the pages at an in-between location. To combine PDF files, open one of the files, click the View menu, choose Thumbnails, and drag the other PDF file from the Finder into the Thumbnail pane where you’d like that dragged document to appear. One PDF problem that people often encounter involves having multiple PDFs that they’d like to combine into a single file. To return to this bookmark, click it in Preview’s Bookmarks menu. Then enter a name for your bookmark and click Add. When you find a place that you’d like to mark, choose Bookmarks > Add Bookmark (Command-D). Speaking of long PDF files, Preview wouldn’t be much of a PDF tool if it didn’t allow you to mark your place in long documents. You can’t zoom in on the pages in Thumbnails view. The Contact Sheet view places thumbnails of the document’s pages in the main window, and you can zoom in on the thumbnails to get a better idea of what they contain. This is a very handy way to get through a long PDF file that you’ve annotated. Click a snippet to jump to a page where the related highlight or note appears. If you’ve highlighted text within the document or added text notes (both of which we’ll cover later), those alterations will appear as short text snippets within the sidebar. If the document lacks a Table of Contents, you’ll see only the title of the document. Table of Contents is useful if the document has such a thing-a page (or pages) with embedded links that, when clicked, take you to related pages. You can quickly move to a different page by clicking its thumbnail. Click Thumbnails to expose Preview’s sidebar, where each page of the document is represented by a small page image. Content Only is a sidebar-less window that displays the contents of your document.
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